Events Associate - Cambridge, MA
(1+ years exp)
CIC
Job Location
Job Type
Full TimeVisa Sponsorship
Not AvailableRemote Work Policy
In officeRelocation
AllowedSkills
Hiring contact
Sarah St. GermainThe Role
Does a well-coordinated gathering make you smile? Do you love organizing and preparing for people to come together for a shared interest? Do you enjoy meeting with people and helping them facilitate their perfect event? If so, read on!
CIC seeks a personable and organized individual to support our events program. This is an exciting, full-time opportunity for someone with at least 1-2 years of experience in a hospitality, communications, or event role.
Please note that this role requires availability from 12:30/1:00 pm through 8:30/9:00 pm Monday through Friday, and some weekend work will be required.
YOUR DAY-TO-DAY WORK
Responsibilities may include, but are not limited to:
• Coordinating event details from initial request to follow up (vetting requests, creating quotes or sponsorship agreements, creating invoices, collecting payments, collecting Certificates of Insurance, ensuring all event details are clear and in line with CIC policies, and managing event follow-up and evaluation.
• Co-Hosting events: on site during events to support the host; and acting as a CIC representative, host, and people connector.
• Arranging furniture in the event space to meet the needs of the event host.
• Setting up and troubleshooting AV equipment for events, livestream, and podcast recording.
• Working with building management, cleaning staff, and security to keep spaces secure and clean.
• Working alongside your Event team members to coordinate biannual events for CIC staff.
• Using event CRMs and marketing tools such as Tripleseat, Hubspot, Eventbrite, etc to organize, promote, and collect metrics from events.
Physical activities on the job: Frequent use of hands for fine motor work and mid to full vision. This position regularly includes hosting events in our spaces, necessitating moving around our spaces and lifting/moving AV equipment, tables, and chairs. This position also requires significant time working on a computer and navigating between different documents and platforms.
You will primarily work with the other members of the CIC MA Events team, but will also frequently engage with other CIC teams such as Concierge, Operations, Marketing and Sales.
ABOUT YOU
You are a service-minded individual who is reliable, clever, and able to work independently.
More specifically, you are:
• Personable and naturally enjoy helping others.
• Eager to connect with others and make connections.
• Detail-oriented and organized - you have solid time management skills.
• An excellent verbal and written communicator, and a strong listener.
• Independent, trustworthy, and willing to learn.
• Unflappable - you might support more than one busy event at once!
• Comfortable with uncertainty, last minute changes, and asking for help.
• Creative and enjoy developing ideas to engage people and provide fun experiences.
• Experimental - you identify past problems and implement changes and improvements.
• A/V knowledeable and you will grow expertise to include new and emerging technologies.
• Excited about the innovation and collaboration within Greater Boston’s startup community, and eager to participate! Committed to work that you consider “mission” based. You will see your work as an opportunity to make a powerful contribution to a larger effort in the startup, technology, and innovation ecosystem.
YOU HAVE
• A bachelor’s degree or equivalent professional experience.
• 1-2 years of full-time professional experience, ideally in events, hospitality, or communications.
• Availability from 12:30/1:00 pm - 8:30/9:00 pm each day, Monday through Friday.
• Availability and willingness to work on weekends.
• A natural interest in helping and supporting others.
• An interest in a long-term role; we are a growing company, and we like to hire people who can grow with us.
As of August 2021, a condition of employment for all new CIC employees in the U.S. is full COVID-19 vaccination, more details will be shared during the interview process.
If you don't meet all the requirements or qualifications but bring some other unique skills and experience that would be valuable in this role, please apply and highlight those attributes for us in your cover letter.
OUR OFFER
• Starting compensation is $46,013 annually.
• 100% company paid premium healthcare and dental benefits.
• 100% company paid long and short-term disability, and life insurance.
• 401k (must be 21+).
• Three weeks of vacation (more with seniority) plus thirteen holidays from the start.
ATTRACTIONS OF THE JOB
We help our clients achieve great things, and ensure our employees are healthy and supported. Some of the benefits of being here include:
• Fun people in a dynamic space. We are driven and bright collaborators are eager to lend our unique skills to the team, as well as to our inspiring clientele. The number one reason CICers say they like working here is because of their colleagues!
• Personal growth. Learn and develop skills within the epicenter of the innovation community at a growing company.
• Discounted services and memberships make your life happier/healthier such as gym memberships, tech and design support, hotel stays, and other fantastic options.
• Central CIC location and remote work available.
• Free weekly COVID-19 testing when required to work on site.
ABOUT CIC EVENTS
Events play a critical role in our community by providing entrepreneurs, innovators, and others with an outlet to collaborate and network with like-minded individuals. A variety of events are held at CIC, such as sector-specific collaborations, programming meetups, pitching exercises, startup workshops, and thought-leadership panel discussions. The types of events we support benefit entrepreneurs by giving them the tools, skills, and resources needed to flourish. We also support our community of entrepreneurs and innovators by curating events for the community, such as workshops, social events, and fitness classes.
ABOUT CIC
CIC is a global leader in building and operating innovation communities. Founded in 1999 in Cambridge, MA, CIC is one of the first companies to offer flexible office space and coworking options, providing a platform for the world’s most impactful entrepreneurs to innovate better and faster.
We have locations in Boston, Cambridge, Miami, Philadelphia, Providence, Rotterdam, St. Louis, Warsaw, and Tokyo and are growing into other cities, within the US and abroad. CIC has supported over 6,000 startups, growth companies, and branches of larger organizations, representing for-profit, mission-driven, and non-profit sectors across a wide array of industries.
CIC co-founded a number of mission-aligned organizations including Venture Café, CIC’s primary non-profit programming partner, and CIC Health, offering COVID-19 testing services to companies and the public.
We invite you to explore all our openings and learn more about our teams at https://cic.com.
CIC is committed to building teams that reflect the fabric of the cities we support. We welcome all candidates regardless of race, color, ancestry, gender identity or expression, religion, national origin, sexual orientation, age, citizenship, marital status, disability, Veteran status, or any other legally protected status. Any other human expressions and experiences not mentioned here are equally welcome. If you require an accommodation please let us know. We are proud to be an equal opportunity employer.
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