FINANCE & OPERATIONS ASSISTANT

• Deadline for applications: 28th October
• *Location: *Remote first (must be available during EDT)
• Job Type: Full-time (35 hours per week)
• A cover letter and resume are mandatory!

Only candidates applying through our website will be considered:
https://equalit.ie/job-post/finance-operations-assistant

eQualitie is seeking an experienced bookkeeper and office manager to play a key role on our management team and help us ensure smooth financial operations. Our new colleague shares the company’s values and is ready to help us contribute to projects that empower freedom of expression and association online. In turn, you will get exposure to working in a high-tech not-for-profit, as well as personal satisfaction that your contributions create real change for people around the world. This is a relatively fast-paced environment with a strong sense of individual contribution and close-knit project teams.

Job description

You will join a 12-year-old organization with a 30+ distributed team, developing and providing digital security services for defending human rights online.

Reporting to the Finance Manager and working within the Management team, you will be responsible for eQualitie’s day-to-day accounting and bookkeeping. Your contribution will help us ensure timeliness and accuracy with payroll and various contractual and vendor obligations. You will monitor and prepare monthly timesheets for all employees and contractors, helping with budget allocation. Most importantly, your contribution will make eQualitie a more satisfying and gratifying place to work for all of our distributed staff.

Finance-related responsibilities:

• Verify, allocate and post transactions to SAGE software
• Manage accounts payable and accounts receivable in different currencies
• Allocate revenues and expenses to ongoing projects
• Reconciliation of bank and credit card accounts
• Preparation of monthly income reports
• Oversight and management of general ledger as well as multiple project ledgers
• Maintain financial policies and internal controls
• Maintain petty cash account
• Prepare and process payroll while tracking the level of effort worked by staff members.

Operations-related responsibilities:

• Administrative support to eQualitie’s technical infrastructure rental and inventory
• Monitor, clarify and prepare submitted time sheets with project-focused allocation

About you:

• Minimum post-secondary diploma specializing in bookkeeping and business administration or equivalent
• Minimum 5yrs experience in an office environment performing bookkeeping and administrative functions for commercial and non-profit entities
• Full knowledge of Sage/Simply Accounting
• Accuracy and attention to detail while keeping sight of the overall financial picture.
• Able to prioritize workload and meet deadlines
• Confidence and proficiency in adopting new information systems (task management, knowledge management, wikis, markdown)
• Independent multi-tasker
• Excellent organizational and communication skills in English (second language, French or Russian preferable)

** About us**

eQualit.ie is a small company run on not-for-profit principles. Our goal and motivation are to promote and protect human rights in the digital age. We solve complex technical problems to improve digital defences, introducing privacy to online activity and enabling freedom of expression and association. Current projects span DDoS mitigation and machine-lead attack identification, peer-to-peer routing and distributed storage systems, and digital security capacity-building programs.

How to apply

Please keep in mind that only candidates applying through our website will be considered:

https://equalit.ie/job-post/finance-operations-assistant/.

Please send your resume and a cover letter explaining how your experience and motivation match our requirements.

eQualitie welcomes applicants from all backgrounds. We are a remote-first company and offer flexible working arrangements, contributions to private health care, annual pay raises, and lots of interesting professional and social opportunities. eQualitie welcomes applicants from all backgrounds.