Assistant Manager/Senior Executive - Admin

Company Description

Launched in 2007 by Aloke Bajpai & Rajnish Kumar, ixigo is a technology company focused on empowering Indian travelers to plan, book and manage their trips across rail, air, buses and hotels. ixigo assists travelers in making smarter travel decisions by leveraging artificial intelligence, machine learning and data science-led innovations on ixigo’s OTA platforms, including websites and mobile applications.

ConfirmTkt and AbhiBus became a part of ixigo in 2021. ixigo is headquartered in Gurugram with offices in Bangalore (ConfirmTkt) and Hyderabad (AbhiBus).Abhibus Services (India) Private Limited is a pioneer in providing end-to-end software and other value added solutions for bus transport Industry by leveraging the latest Technology of today.It aims to be the most preferred Information Technology partner for the State Transport Corporations and private Bus Fleet Operators . It is the only company in India that specializes in providing Online Reservation System Solutions for the Indian Bus Transport Industry. It has been in the fore-front of providing end-to-end software solutions and services to the bus industry in our country.

Job Description

• Manage office floor and all facilities thereof to maintain a smoothly-functioning workplace

• Ensuring a clean, healthy and conducive work environment for employees

• Responsible for all office operations, administration, maintenance and security

• Manage office parking spaces / cabs / organize rides for employees, if needed

• Manage office peons, security and support staff

• Liaise with building administration office for all office premises related tasks

• Stock-keeping, procurement and replenishment of office supplies / pantry supplies

• Collection of feedback from office staff for improvement of office facilities

• Liaising with the HR, Finance, Business Development & Sales team for all their operational needs.

• Manage the administration of contracts and agreements to ensure compliance with terms and conditions and to monitor supplier performance.

• Responsible for Vendor Management & Development, Soft Services,

• Space Management, Asset Management, Space allocation, Guesthouse Management, Warehouse management, Transport, Travel Desk, Hotel Accommodation, Telecommunications, Mailroom, Printing & Stationery, Pest control, Event Management, Cafeteria Management.

Qualifications

• 4-5 years experience in office administration, facility management / operations with professional organizations

• Bachelor's degree in Hospitality Management or a related field.

• Good communication skills

• Proficient with Microsoft Word, Excel and PowerPoint

• Ability to prepare and update MIS / Budgets / Reports

• Good network among suppliers and vendors for office administration

• Ability to manage, negotiate and interface with external vendors

• Sharp perception and Eye for Detail