Executive Assistant to CEO

Education Qualifications: Bachelor's degree required /Any Associate Degree, or higher, in business administration, administrative assistant, or related field preferred.

Location: Hyderabad

Experience: 5 to 7 years

Gender: Female

Skills: Excellent computer skills. Proficiency in MS Windows and Office (Word, Excel, PowerPoint,Publisher, and Outlook). With excellent verbal and written communication skills.

Roles and Responsibilities

• Provide full executive support to the CEO and Administration through telephone, and electronic communications.
• Responsible for CEO’s calendar management/appointment schedule, requiring interaction with both internal and external executives and assistantsto coordinate a variety of complex executive meetings.
• Works closely and effectively with the CEO to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a "barometer," having asense of the issues taking place in the environment and keeping the CEO updated.
• Prioritize and manage multiple tasks simultaneously and follow through on issues in a timely manner.
• Prepare and edit correspondence, communications, presentations, and other documents if required.
• Responsible for recording the minutes for the Administrative, Finance Committee,Compliance Committee, Board ofTrustees Meeting, and any other meetings/committees as necessary.
• Provide administrative support to the Administrative Team including the Human Resources department and Finance department.
• Coordinate travel arrangements, Hospitality for management, and other officials, coordinating with vendors, etc.
• Maintains and protects operations by keeping information confidential.
• Assistsin coordinating the agenda ofsenior management team meetings and off-site, and allstaff meetings and facilitates cross-divisional coordination of travel and outreach plans.
• Organizes and ensures administrative policies are routinely reviewed and kept up to date.
• Arrange to replenish office materials such as snacks, printer supplies, paper, office supplies,etc., and Provide event management support as requested.
• To ensure all correspondence and relevant materials are produced in a timely and accurate manner.
• Maintains administrative staff by delegating the work.
• Monitor building safety and security policies and work closely with staff, learners, and guest adherence to safety protocols.
• Ensures a safe, secure, and well-maintained facility that meets environmental, health, and security standards.
• Manages the maintenance and repair of machinery, equipment, and electrical and mechanical systems.
• Manage all front office and clerical tasks. And maintaining the required registers/ records, preparing reports, and composing correspondence relative to the work.
• Ensure that conference rooms, meeting rooms, and reception areas are ready for meetings.