Workplace Manager

At Choco, we’re striving to build a seamlessly connected global food system by 2030. One that enables food to move around the planet transparently, sustainably, and without waste. Today, Choco provides a platform connecting restaurants and suppliers resulting in better communication, simplified logistics, and - here comes the big one - less food waste. If you’re looking for a challenging new opportunity and the chance to make a real-world impact, we’d love to hear from you.

Want to learn more about #LifeatChoco? Take a look behind the scenes: bit.ly/3sD7tYK

Meet your team

• We are seeking a highly organized and versatile professional to fill the role of Workplace Management Specialist. In this role, you will be responsible for efficiently managing all aspects of workplace and people administration, ensuring a smooth and productive environment. You will play a vital role in being a culture champion, owning all aspects of facilities and working with our landlord, overseeing various workplace management functions and supporting with ad hoc HR administration requests. The ideal candidate will have exceptional interpersonal skills, a keen eye for detail, and the ability to handle multiple tasks simultaneously.

As a culture-first company, we believe in the power of in-person collaboration. We look forward to working with you from our office in Chicago, at least 4 days per week.

What you’ll do

• Workplace Management:

  • Oversee the day-to-day operations of the workplace, including facilities maintenance, security, and vendor management.
  • Manage office supplies and equipment inventory, ensuring adequate stock levels and proper functionality.
  • Coordinate office space allocation and seating arrangements, taking into account employee needs and team dynamics.
  • Plan and coordinate office events, meetings, and conferences, including logistics, catering, and audiovisual setup.
  • Implement and maintain workplace health and safety protocols, ensuring a safe and comfortable working environment.
  • Identify opportunities for process improvement and cost optimization in workplace management activities

• People Administration:

  • Coordinate the onboarding and offboarding process, ensuring all necessary documentation and processes are completed in a timely manner.
  • Manage employee databases and HRIS systems, ensuring data integrity and confidentiality.
  • Collaborate with relevant stakeholders to ensure compliance with labor laws, company policies, and regulations.
  • Assist with employee inquiries and provide support on HR-related matters.

• Communication and Collaboration:

  • Serve as a point of contact for employees regarding people administration and workplace management inquiries.
  • Collaborate with cross-functional teams, including HR, IT, finance, and facilities, to ensure smooth operations and effective communication.
  • Provide guidance and support to managers and employees on people-related policies, procedures, and initiatives.
  • Develop and maintain effective relationships with external vendors and service providers.
  • Assist in the preparation and distribution of internal communications related to people administration and workplace updates.

What we’re looking for

• Proven experience in people administration or workplace management roles.
• Excellent organizational and time management skills, with the ability to prioritize and multitask effectively.
• Exceptional attention to detail and accuracy in data management.
• Excellent communication and interpersonal skills, with the ability to build rapport and collaborate with diverse stakeholders.
• Proficiency in HRIS systems and MS Office Suite.
• Demonstrated problem-solving and decision-making abilities.
• Ability to maintain confidentiality and handle sensitive information appropriately.
• Flexibility to adapt to changing priorities and deadlines