Executive Assistant to Director

JD FOR EA - NEWGENE
08046952111 [email protected] #11/1 ,1st Floor, KHR House, Vasanth Nagar, Bangalore 560052

2 September 2021

About the Company:

Born in the summer of 2019, NewGene Security Solutions LLP has continually and successfully provided tailormade IT, security, detection, Protection, and authentication services to suit the needs and desires of our esteemed clients.

Why work with us: We're a non-hierarchical, rapidly growing organization with a young team of realists. We adapt, iterate, and improve. If your work ethic is in line with us, you’ll be a great fit.

About the Role: We are looking for an Executive Assistant who can work closely with the CHAIRMAN to help us scale into the growth phase. The EA will be a force multiplier to the CHAIRMAN and will work with them on everything ranging from strategy and planning to special projects and executive coordination. This is a diversified role requiring ownership of key functions in human resources & strategy. The role will have the ability to directly impact and improve decisions and processes.

Job Responsibilities:

• Act as the point of contact among executives, employees, clients, and other external partners
• Manage information flow in a timely and accurate manner
• Manage calendars and set up meetings
• Make travel and accommodation arrangements
• Oversee the performance of other clerical staff
• Act as an office manager by keeping up with office supply inventory
• Format information for internal and external communication – memos, emails, presentations, reports
• Take minutes during meetings
• Screen and direct phone calls and distribute correspondence
• Organize and maintain the office filing system Required Skills:
• Work experience as an Executive Assistant, Personal Assistant or similar role
• Familiarity with office gadgets and applications (e.g. e-calendars and copy machines)
• Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc.)
• Excellent communication skills both English & Kannada(written/verbal)
• Ability to prioritize and meet deadlines Keep information confidential Qualification and Experience:
• Bachelor's degree or equivalent experience
• MBA can be preferred