Office Admin

As an Office Administrator at OliveX, you’ll collaborate closely with HR, Finance and Operations as you will be a key player in making sure our policies and procedures go smoothly for employees.

Responsibilities

• Coordinating office activities and operations to secure efficiency and compliance to company policies
• Support budgeting and bookkeeping procedures
• Manage travel arrangements when needed
• Maintain general office files, including job files, vendor files, and other files related to the company’s operations.
• Create and update records and databases with personnel, financial and other data
• Submit timely reports and prepare presentations/proposals as assigned
• Track stocks of office supplies and place orders when necessary
• Assist colleagues whenever necessary

Skillset

• Strong interpersonal skills
• Active listening and good communication skills
• Ability to multitask
• Strong time-management and organization skills
• Fluent in English and Chinese (Cantonese, Mandarin a plus)

Qualifications

• High school diploma or a bachelor’s degree in business, administration, or a related field.
• 2 or more years’ office administration experience.
• Proficient in a variety of computer software applications including Microsoft Office and Google suite
• Comfortable handling confidential information.
• Multi-tasking and time-management skills, with the ability to prioritize tasks.