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Executive Assistant

₹3L – ₹6L • 0.1% – 0.2%
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Our team of Executive Assistants work hard to support our senior executives across the globe. Whether it's taking care of calendar management, compiling quarterly presentations, or connecting the dots between internal and external team members, our EAs are the ones behind the scenes crossing the T's and dotting the I's to ensure our clients have what they need. And while many EAs may work independently, the EAs at Virob are a close-knit team, providing backup for each other when needed.

As our newest Executive Assistant, you will support our Executive team. Your role is essential and highly visible, as you will spend your time multi-tasking and collaborating with individuals across the organization. Experience supporting multiple senior executives at the enterprise-level and/or at global companies is crucial, as you'll be taking on a broad span of responsibilities in this role.

We're a "best of both worlds" kind of company. We're big enough to have resources and scale, but small enough that a single person has a surprising amount of autonomy and can make a meaningful impact. We're curious, fun, a little intense, and kind of obsessed with helping local businesses thrive. Does that sound like a compelling place to work?

You’ll spend time on the following:
Heavy scheduling and calendar management
Preparing and editing correspondence, communications, presentations, and other team- and company-wide messages
Organization and planning team meetings and outings, including off-sites and planning summits
Travel arrangement (domestic and international)
Monitoring, responding to, and distributing individual and group communications
Coordinating speaking engagements internally and externally
Organizing meetings (including food orders, materials, room assignments, calendar invites, etc.)
Responsible for invoice payments and expense reports
Additional administrative work as required, including document management and coordination with other EAs and administrative staff to ensure processes run smoothly
Ability to adapt and adjust coverage as needed

We’re excited about you if you have:
You have excellent skills in Google Suite (Docs, Calendar, Sheets, Mail) and PowerPoint
You have a high level of discretion and maturity
You have strong calendar management skills, including the coordination of complex executive meetings and scheduling across numerous contacts
You take an entrepreneurial approach to task management and take control and manage tasks independently
You're a self-starter
You have experience responding quickly to requests and adjusting schedules on the fly to accommodate executive needs
You love to stay busy working in a proudly diverse team environment
You're an effective communicator and can diffuse even high-tension situations with ease

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