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A benevolent AI company that provides trusted insights to emergency responders

Executive Operations Associate

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One Concern is a Palo Alto-based benevolent artificial intelligence company with a mission to save lives and livelihoods before, during, and after disasters. Founded at Stanford University, One Concern enables cities, corporations and citizens to embrace a disaster-free future, through AI-enabled technology, policy, and finance. By combining data science and natural phenomena science we are pursuing a vision for planetary-scale resilience, where everyone lives in a safe, equitable, and sustainable world.

The Executive Operations Analyst will be essentially working as our CEO's right hand woman / man. This person will be attending meetings, corresponding with investors and other high level people, and owning our CEO's ever evolving calendar. We are looking for someone who can interact with all team members of One Concern in a fast paced environment, sometimes under pressure, while remaining flexible, proactive, resourceful and efficient. A high level of professionalism, discretion, and confidentiality is crucial to this role. The ideal candidate will likely be right out of college and looking to learn a ton about operations and a fast paced technology start up. If you are ambitious, intelligent, insanely detail oriented, professional, flexible, a self-starter, have thick skin, and hungry to learn, please continue to read the job description.


Responsibilities:
* Completes a broad variety of administrative tasks for the CEO including managing an extremely active calendar of appointments; completing expense reports;
* Assist with projects on an ad hoc basis. Have the ability to own a project and tackle and problem solve with limited guidance. Perform technical and office administrative duties.
* Plans, coordinates and ensures the CEO's schedule is followed and respected. 
* Plan and accompany CEO to important meetings, trips, and events.
* Help lead critical cross-functional initiatives as needed
* Composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings. 
* Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the CEO's ability to effectively lead the company. 
* Willingness to travel both domestically and internationally.

You are:
* You don’t require explicit instructions to get the job done.
* You do things even when not being asked
* You offer solutions to problems outside the scope of your role.
* You accomplish amazing amounts of important work
* You are results oriented and measure success by the effect you have, not the effort you put in.
* Incredibly bright and ambitious individual, who works well under pressure, has a passion to learn and contribute and wants to thrive in a fast paced environment.
* Exceptional communication and interpersonal skills – poised, professional, bright, and articulate.
* Strong team player, with teamwork skills and a willingness to offer suggestions and improvements to newly developed processes
* Flawless executor of administrative activities, must be highly organized, efficient, and demonstrate superior attention to details. No dropped balls!
* A proven ability to drive projects forward while simultaneously multitasking in an environment with shifting priorities
* Problem solver actively able to find a creative solution efficiently and proactive.
* You quickly take on new tasks, think about them and how they can be done best.
* Trustworthy must have the utmost discretion with access to sensitive company and personal information.
* Possess an ability to multitask and prioritize in a dynamic environment.
* Quick learner have a “knack” for technology – able to figure out new systems and adapt rapidly.

Perks & Benefits
* Market-competitive salary plus equity
* Comprehensive medical, dental, and vision insurance
* Daily lunches, and a fully-stocked kitchen
* Generous PTO policy
* Team off-sites
* Flexible working hours