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Australian Funds Manager

People and Culture Manager

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MAI Capital is a boutique financial services firm specialising in Funds Management, Private Equity and Venture Capital investments that provide opportunities for long-term cross-border expansion activities between Australia and China. Our focus is forming strategic partnerships. Our team is committed to achieving long term, sustainable performance. The ultimate benchmark for success is the delivery of meaningful outcomes for society, and ongoing value to our partners and stakeholders.

We are seeking to hire a Part-time (0.8 - 1 FTE) People and Culture Manager with a start date of January 28th, 2020.


Develop and manage an exceptional employee experience at a fast-paced financial services firm
Strategically translate company vision to organisational design and staff development
Utilise research and analysis to continuously improve employee engagement and performance management
Support an emerging Managing Director to executive excellence
Energetically and creatively implement a high performing team culture
Proactively streamline and oversee the Administration & Facilities functions of our office

Only applicants who send their resume and cover letter to amanda.gutierrez@maicapital.com will be considered. Cover letters must include how your previous experiences aligns with the purpose of the role and what an ideal company culture looks like to you.


Culture & HR

Cultivating and championing an exceptional team culture
Assist Deputy Managing Director to plan for future staffing requirements and undertake recruitment activities (includes drafting and placing ads, shortlisting and interviewing, preparation of all documents)
Amalgamate company vision, current skill gaps, and budget constraints to develop a holistic recruitment plan
Develop detailed position descriptions, appropriate employee contracts, benchmarked remuneration packages, and smooth onboarding plans for new starters
Experience conducting phone and in person interviews with technical and behavioural assessment tools
Deep understanding of Australian Employment Law, including most recent updates to Fair Work Australia National Employment Standards
Ensure company compliance to financial, ethics, and employment regulations
Maintain understanding of Australian rights to work visa work requirements and restrictions
Coordination and analysis of employee performance management discussions, career maps, and employee bonus schemes
Alignment of company skill gaps, employee career maps, and budgetary constraints to develop strategic training and development plan by individual and entire company
Customise unique team and individual celebrations and gifts for birthdays, anniversaries, and team achievements
Manage and upgrade internal company policies and guidelines as required
Implementation of employee health and wellbeing initiatives to maintain suitable work-life balance for both mental, physical, and relationship health
Manage team flexibility initiatives such as open office hours and working remote
Preparation of HR updates for quarterly board meetings and monthly HR budgeting
Generalist HR responsibilities and team point of contact for all HR questions, concerns or issues

Office Administration and Accounts

Reconciliation and reporting on department budget quarterly
Processing weekly/fortnightly payroll and quarterly superannuation in Xero
Processing all bank payments
Management of external accounting service, providing receipts, invoices and approvals for processing and reporting
Structuring, editing and generation of professional documents
Implementing new systems and providing recommendations of operational improvements
Project Management support to Deputy Managing Director and Management team
Coaching junior staff members on best practise processes and communications
Ordering of stationary supplies, staff amenities
Organisation and upgrade of technical resources in office (Laptops, cords, printers, etc)
Managing external suppliers (IT, Telecoms, Printing & Stationary, Accountant, Web Designer, wider group businesses etc)
Overseeing the smooth operation of the office


Attributes / Experience

Demonstrated experience in a similar HR/Admin role
Bachelor’s Degree in Human Resources / Commerce / Economics / Business Administration
5+ years of professional work experience within a fast-paced corporate / financial services environment
Intermediate – Advanced MS Office skills (PowerPoint, Excel, Word essential)
Previous experience working in Xero
Mental Health First – Aid Certificate preferred
Experience working in a multi-cultural team
A true interest in and passion for people and developing strong business cultures
Self-starting, energetic and comfortable working with a developing team
Team player with a ‘can-do’ attitude who can multi task and ‘switch hats’ easily
Excellent written & verbal communications skills
Highly organised with strong attention to detail and time management skills
Have a proactive, action oriented and logical approach, while being flexible and resourceful
Active listener with strong emotional intelligence to analyse and adapt to situations quickly
Ability to objectively make decisions to support overall company vision while protecting workers rights

MAI Capital at a glance

Australian Funds Manager

MAI Capital focuses on Australian Market and Chinese Market. Their company has offices in Melbourne. They have a small team that's between 1-10 employees.

You can view their website at http://www.maicapital.com

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