Avatar for MAI Capital

Australian Funds Manager

Virtual Assistant - Melbourne, VIC

Apply now
MAI Capital is a financial services business in Melbourne, VIC, AUS CBD. We are seeking a virtual assistant to work 4 - 8 hours per week for our Deputy Managing Director. Casual employment or independent contractors.

Candidates must be fluent in Mandarin and have past executive assistant experience.

Responsibilities include but are not limited to:
- Diary management
- Travel management
- Email management
- Credit card receipt management
- Generating tasks lists from emails, meeting notes voice memo’s, texts and calls
- Preparing briefing notes for meetings and background checks
- Coordination of materials and documents needed for meetings
- Generation and follow up management of task list for Director
- Updating CRM
- Creating personal management systems for Director and coach in terms of best practice
- Liaison with key contacts including MAI Family Office
- Proactively setting meetings with team members and monitoring frequency of touching base with external contacts
- Arranging restaurant and venue reservations for meetings and events, bringing creative ideas
- Time managing the Director so he can work more effectively
- Arranging client gifts
- Researching business benefits such as credit cards rewards, hotel corporate rates etc
- Ad hoc research tasks
- Personal projects such as rental property search, holiday planning, etc.

Experience required
- C-suite or equivalent level support
- Strong verbal and written communication skills
- Good knowledge of online systems and MS Suite
- Business relationship / networking abilities
- General understanding of the Australian business landscape and Chinese culture
- Professionals services, FMCG or similar experience
- Ability to grasp technology systems and apps (eg. WeChat)

- Proven attention to detail
- Ability to communicate at all levels
- Advanced analytical and problem-solving skills
- Advanced emotional intelligence
- Fast learner and willingness to continue learning
- Ability to represent the company in a professional manner
- Flexible working hours
- Ability to keep items confidential and private

MAI Capital at a glance

Australian Funds Manager

MAI Capital focuses on Australian Market and Chinese Market. Their company has offices in Melbourne. They have a small team that's between 1-10 employees.

You can view their website at http://www.maicapital.com