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Packaging for online brands

Office Manager

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About Lumi
Lumi helps ecommerce brands produce memorable and sustainable packaging through our online platform and worldwide network of factories. Tens of millions of packages are being shipped every year with Lumi products.

By joining Lumi you will have a front row seat to the rapidly changing way people buy things, and the supply chain behind everything that gets shipped to your doorstep. Learn more →

The Office Manager is responsible for organizing and coordinating all office operations at Lumi HQ while looking for ways to optimize our office processes. This includes resolving all facilities and maintenance issues and total ownership of all things HQ:  organization, office layout, tidiness, conferencing systems, internet, etc You’ll also be responsible for planning and coordinating in office and out of office events for the team and the public.


What you'll do
* Design and implement proactive processes to keep the headquarters organized and efficient
* Act as the main point of contact for general office and employee needs
* Manage relationships with vendors, service providers, and building management; handling all contract and price negotiations with office vendors and service providers
* Manage CEO’s scheduling and calendar and provide support with booking travel
* Manage supplies, snacks, and events budget, ensure accurate and timely reporting
* Ensure a simple, clean, and organized office environment by keeping the kitchen, bathrooms, conference rooms, and common areas cleaned and stocked
* Manage general office IT systems (gsuite, slack, and other tools) provide troubleshooting support, creating new accounts, disabling old accounts, managing mailing lists/ groups, and manage Lumi HQ calendar
* Manage computer hardware inventory and procurement, responsible for providing office keys and parking gate openers to employees, ensure proper paperwork is completed and documented in our system
* Purchase and set up desks for new hires and manage office desk layout
* Organize and execute all office activities and events and collaborate with Head of People to develop and implement employee engagement initiatives
* Coordinate internal & external meetings, setting up video conferencing, ordering meals, and supporting with travel booking questions
* Run errands for the office as needed and for event planning

Who you are
* Bachelor’s degree with 3+  years of administrative, facilities, or operational experience
* Ambitious, organized, and high energy with the passion to contribute and take initiative.
* Anticipates daily challenges before they arise and proactively find solutions.
* Excellent communication skills (digitally and in-person)Proficiency with Google Apps suite and spreadsheet management
* Ability to self-manage and problem solve in a fast-paced environment
* Willingness to go the extra mile to give our staff and customers a great experience 
* Ability to run errands during the day

What we look for
Our team is made up of people from diverse backgrounds, often working remotely across the world. We believe cross-pollination is one of the best ways to foster community and new ideas. For that reason we encourage people from all backgrounds to apply to any of our positions.

Creating a great environment for everyone on the team is something we care deeply about. There are a few qualities we look for in anyone joining Lumi. Here are some of the questions we'll be asking ourselves when reviewing your application:

Curiosity: Your role will evolve as time goes on. Do you have an eagerness to learn new skills, adapt to new situations and get out of your comfort zone?
Communication: Whether it is in written or spoken form, are you able to communicate clearly and concisely with others?
Empathy: Do you collaborate well with others? How do you deal with disagreements? Do you relate to the challenges we seek to solve for our customers?
Work ethic: Do you have a can-do attitude? In the ever-moving world of logistics, will you do your best to not keep others waiting? Can we rely on you to bring rigor and enthusiasm necessary to your work?
Good taste: Are you attentive to details? Do you care about creating an elegant, pleasant experience for customers and those around you?

Note that due to the volume of applications we are not able to reply to everyone. Rest assured, we do read every application. Thanks for considering us!

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