Executive Assistant

Description of employment

In this role, you will support the Executive Director on EA duties and the Regional team in terms of project delivery, office management and sales support.You will be part of an international team and work closely with overseas offices which includes Singapore, India, Malaysia , Vietnam, Philippines and Mexico.

You would understand the priorities of the business and identify and suggest improvements to the leadership to drive growth in the Hong Kong market.You should be willing to effectively communicate with colleagues in different geographical locations while maintaining a strict sense of confidentiality towards sensitive Executive Managements' decisions and agenda.You should be able to manage the calendar of the Executive Director across different time zones and assist in administrative tasks and project delivery.

You will report to the Executive Director of Operations, who is based in Hong Kong.

Location: Sheung Wan, Hong Kong

Your Benefits:

Solid Induction Program with a personal mentor
The best functional training program in the industry
Personal Development Plan with weekly coaching and external training
Base Salary: HKD 15,000 - HKD 18,000 per month
FlexiTime working options
FlexiPlace working options
Quirky office environment
Exposure to leadership development program
Access to the latest tech and gadgets
Job Type: Full-tiime


Your Impact:

1. Executive Team support - 50%

Assist the Executive Director with daily schedule and duties, including calendar management
Coordinate internal and external meetings, including meeting agenda preparation
Provide support for mailings / Basic banking coordination
Track business expenses and prepare expense reports as needed
Arranging domestic and international travel bookings (including flights, hotel, restaurant and car arrangement)
2. Project Delivery - 30%

Document preparation to handover to clients
Course Material Preparation for Corporate training and Language Course projects
Drive Client feedback and Customer service orientation
3. Office management and Basic Sales Support - 20%

Inside sales- Answering to small inbound inquiries- Preparing quotations
Manage office accounts: Check book, HSBC (Internal / External Payables / Receivables), Petty Cash
Liaising with vendors about payment status
Qualifications and skills

Your Potential Profile:

A diploma in Business / Operations or any similar field
4-5 years of experience in Executive Assistance
Strong communication skills (English and Cantonese) and analytical thinking
The ability to flourish with minimal guidance, be proactive, and handle uncertainty
Attention to detail
Excellent time management and organization
Independent decision making and a strong sense of confidentiality
Benefits

Your Career Path:

Learn about the complexities and exciting aspects of EA duties on a regional scope and working with virtual / remote teams
Increase knowledge of the basic workings of the end-to-end project management for our services and overall impact on the business
Develop understanding of the stages of the sales process for professional services, how it is managed and overall impact to the business
Increase your proficiency accounting on the products and services that we provide
Potential next steps:
1) EA with a larger geographical scope / supporting multiple directors
2) Project Manager
3) Accounts Receivable / Accounts Payable Executive
4) Sales Executive / Manager

Job Type: Full-time

Salary: $ 15,000 to $ 18,000 HKD