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Expa builds companies

Office Coordinator

$55k – $65k • No equity
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About the role

We are looking for a passionate Jack or Jill of all trades who is known by their peers as the “go-to person” to manage day-to-day operations of our brand new office in West Hollywood. This is an exciting role that will help us build out the office and create and build relationships with vendors, teams, and guests.

You are highly responsible, resourceful, organized and engaged in your work. You are proactive, principled and your default mindset is always to get things done effectively and efficiently. You are also inventive, bringing creative solutions to whatever task is at hand. You can compartmentalize the varying aspects of the role with exceptional grace. Finally, you are an adept communicator and can always find the right words to reinforce a positive mindset and continue moving the project at hand forward.

Responsibilities

-Vet and establish vendors for the office, including snacks, janitorial, plant care, and anything else that is needed
-Coordinate all maintenance work with building management
-Order groceries and restock kitchens as needed
-Maintain office supply inventory and place orders when needed
-Keep a clean and organized office throughout the day
-Assist with organizing and executing office events
-Partner with SF Office Ops Manager to come up with creative ways to establish and cultivate community in the office
-Manage all in/outgoing mail and deliveries
-Coordinate safety trainings and fire drills
-Provide anticipatory service for all office members, including executive team when they visit the LA office (ex: ensuring supplies do not run out, reaching out to execs when coming into town to assist with booking conference rooms or setting up team dinners, creating documentation to help people find answers to their questions before they need to ask, etc)
-Assist with various operations projects and events as needed

Key Qualifications

-2+ years experience in an office role
-Highly proficient in Mac OS + Google apps
-1+ years in startup environment

Preferred Qualifications

-Professional demeanor with excellent communication skills
-Positive, outgoing attitude with a friendly and upbeat demeanor
-Punctual, dependable and reliable
-Strong team player + collaboration skills
-Comfortable with ambiguity and shifting priorities
-Extremely organized with meticulous attention to detail
-Outstanding resourcefulness
-Flexible, adaptable and able to effectively handle prioritizing tasks
-Proactive and great at problem solving
-Ability to maintain confidentiality and interface with employees at all levels
-Prior experience working in a fast paced environment
-College degree preferred

Benefits

We are excited to offer a full-time role with competitive salary. We offer comprehensive medical, dental, and vision insurance, with pre-tax flexible spending accounts for both health and transportation, and a 401k savings plan with a match. We also have an unlimited PTO policy, which is useful for things like, you know, life...

About Expa

Expa is a startup studio led by the founders of Uber, StumbleUpon, Foursquare, AddThis, and Metrolyrics. After 10 years designing and building consumer services, the Expa team has identified many techniques that help create successful companies. With $150 million funding to date, the team founds new companies based on internal ideas, and occasionally collaborates with founders of early-stage companies whose missions Expa believes in. We help companies avoid common pitfalls in early-stage ventures, and actively remove roadblocks along the way, specializing in product strategy, system design, and user experience.

You can also apply here: boards.greenhouse.io/expa/jobs/1743931

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