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Office Administrator - Aspen/Basalt

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From the morning essentials that get us started to the office space that inspires our productivity, the Office Admin is there to make it happen. Your expertise lies in your positivity, approachability, and execution abilities in a rapidly changing startup environment ranging from top executives and real estate agents to engineers, new-hires, and interns. As Office Admin, you will be the first impression for the entire organization and play a critical role in the daily operations of the office and assist with agent support.

At Compass You Will:

* Answer and direct all incoming calls to main reception line
* Provide administrative support to member(s) of the Manager team as needed, including calendaring and scheduling management, travel arrangements, and time and expense reports
* Strong written and verbal communication
* Highly organized; ability to multi-task and handle multiple deadlines simultaneously
* Welcome all guests to the office and coordinate with host
* Maintain general reception area, main conference rooms and break area
* Maintain and order necessary office supplies from appropriate vendors
* Field internal and external general office inquiries
* Liaise with Fed-Ex, UPS, USPS, etc for all incoming and outgoing packages
* Process and distribute all incoming mail
* Assist as needed with facilities management inquiries for office
* Perform other related duties as requested or as responsibilities dictate
* Manage internal communications including office updates and newsletters
* Oversee planning and logistics associated with events and meetings
* Position is based in Basalt and will need to go between Aspen and Basalt offices
* Provide initial, basic support for Agents needing assistance: Solving lower level technical issues, explaining known problems, and escalating when necessary.
* Assist with ad-hoc projects depending on the needs of the Agent Success team
* Support the Agent Success department, executing tasks and assisting with troubleshooting technology, processes, and systems

 

What We Look For:

* BA/BS degree or equivalent practical experience
* 1-2 years of office management experience
* Articulate and polished communication style
* Friendly, warm personality
* Experience in providing administrative support in a professional work environment
* Experience using Apple products and Google systems
* Ability to use technology systems and learn new processes quickly
* Strong organizational skills, detail oriented, ability to multitask and handle multiple deadlines simultaneously
* Proactive and resourceful
* Experience at a startup or real estate brokerage preferred

At Compass, our mission is to help everyone find their place in the world. This means we continually celebrate the diverse community different individuals cultivate. As an equal opportunity employer, we stay true to our mission by ensuring that our place can be anyone’s place.