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AI organizing the world’s software and making it natural to use

Office Manager/Executive Assistant

$60k – $100k • No equity
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This position is for both a personal assistant to the CEO as well as an office manager to 20 employees.

The ideal candidate has prior experience supporting a senior executive with confidential and sensitive matters. Additional desired traits include excellent verbal and written communication skills, strong analytical skills, the ability to remain calm under pressure in a chaotic environment, ability to juggle multiple conflicting priorities and understand how to prioritize action items, and a knack for meeting deadlines without sacrificing the quality of work. Growth opportunities abound within this company given a strong work ethic and demonstrated the ability to provide proactive support.

The CEO sometimes works during China hours, so this person must be flexible and occasionally willing to assist during off-hours.

If you are looking for a dynamic Executive Assistant opportunity, please send us your application for consideration.

Roles and Responsibilities

- Manage and maintain executive schedules, including scheduling travel, making appointments, and scheduling regular executive car maintenance/service.
- Liaise with vendors, including legal, accounting, design agencies, building facility managers, and attend fire safety meetings
- Utilize and understand all internal systems, processes and policies, i.e. online travel booking tools, Slack, etc
- Maintain inventory and office supplies. Anticipate office needs; evaluate new office products; place and often expedite orders when necessary.
- Ensure operation of office equipment, order maintenance when necessary. - Troubleshoot malfunction of office equipment.
- Manage office and kitchen including ordering food, maintaining equipment, keeping the area clean and organized.
- Manage the employee parking program, including liaison to building contacts, assigning passes and tracking the parking stalls.

Qualifications

- Associate Degree in Management or related field
- 1+ years administrative support or executive assistance
- Problem solving ability
- Advanced MS Office or Google Suite experience

Healthcare benefits

Parental leave

Remote friendly

Generous vacation

Company meals

+1 more

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